Guide for Oral Presentation · IHC2026, 23–28 August 2026, ICC Kyoto
How to prepare your slides, where to hand your file in, and what you will find at the podium. This page applies to every oral presentation, including keynote and invited talks.
This is the single most common surprise for speakers at IHC2026, so please plan for it while you are still building your slides rather than discovering it at the podium.
Except in the Main Hall, the monitor in front of you mirrors the projected screen. It shows the same image the audience is looking at. Your speaker notes are not displayed, the next slide is not displayed, and PowerPoint's built-in timer is not available.
Your file has to open and play correctly on the conference PC, which nobody can check for you until you arrive. Build to the specification below and test it on a Windows machine before you travel.
| Item | Requirement |
|---|---|
| File format | Microsoft PowerPoint (.pptx) only. PDF and Keynote files are not accepted. |
| Conference PC | Windows 11 with PowerPoint 2021 |
| Slide size | 16:9 widescreen, projected at 1920 × 1080 (Full HD) |
| File size | Under 1 GB |
| Fonts | Standard Windows fonts. Embed anything else when you save. |
| Video and audio | Insert the media into the file itself, not as a link to a separate file. MP4 with H.264 video and AAC audio is the safest choice. |
| Delivery | USB flash drive, handed in at the Preview Center |
S05-2-03_Yamada.pptx. This is not
compulsory, but it makes your file unmistakable at the desk.The Preview Center is the only place where presentation files are accepted. Staff check that your file opens correctly and then send it to your session room. Files sent to the secretariat by email will not reach the room.
Your presentation is called onto the screen with a QR code. Make sure you have yours with you when you go to the session room, and keep it somewhere you will not lose it. Without it your file cannot be called up, even though it is already on the conference PC.
| Date | Preview Center | Registration Desk |
|---|---|---|
| Sunday 23 August | 13:00 – 18:00 | 13:00 – 18:00 |
| Monday 24 August | 08:00 – 18:00 | 08:00 – 18:00 |
| Tuesday 25 August | 08:00 – 18:00 | 08:00 – 18:00 |
| Wednesday 26 August | 08:00 – 18:00 | 08:00 – 18:00 |
| Thursday 27 August | 08:00 – 17:30 | 08:00 – 18:00 |
Collect your name badge at the Registration Desk first. You need it to enter the session rooms.
Look up your own slot in Program Search. The start and end times shown there are your total allocation, and discussion is included in it.
Please check your own allocation before you start building your slides, and follow the chair's instructions in the room.
Sessions run in parallel and audiences move between rooms, so a session that slips behind schedule costs the speakers who follow you. Please finish within your slot.
Be in the room at least 30 minutes before the session begins — not 30 minutes before your own talk.
When your turn comes, hold up your QR code to the reader to bring your presentation onto the screen. From there you advance your own slides from the podium.
Please stay for the rest of the session. Discussion is the reason the audience came, and sessions run in parallel, so a session that slips behind schedule costs the speakers who follow you.
The presenting author must be registered and must have paid the registration fee to appear in the programme.
If the list above does not load, these are the essentials:
Contact the IHC2026 Congress Office: ihc2026@convention.co.jp. During the congress, staff at the Registration Desk and the Preview Center can help you.
To make a PDF
Press Print and choose Save as PDF as the destination instead of a printer. Every
browser offers this, so no separate PDF file is needed.
The questions are included
Every answer in the Frequently asked questions section is opened automatically just before printing,
so nothing is left out, and the page returns to normal afterwards. The search box, the buttons and
this help window are not printed.
Web addresses are printed too
Links inside the questions are printed with their full address in brackets, so you can reach them from
the paper copy.
Check online before you rely on a printout
The printout carries the date and the address of this page. These guidelines are updated during the
congress, so a printed copy may be out of date.
Type a keyword
The list narrows as you type, every matching answer opens by itself, and the keyword is highlighted.
Both the questions and the answers are searched.
Two or more words narrow it further
Only entries containing all of the words are shown. Try poster deadline or preview
center.
Opening answers by hand
Select a question, or its ▼ marker, to open one answer. Expand all opens every
answer at once, and × in the search box returns you to the full list.
The list grows
These questions are maintained during the congress, so new ones may appear. If your question is not
answered here, please contact the Congress Office.